Pay participants via bank transfer
Subjects’ payment is done though an Excel form. There are two forms available. One is for subjects who have a Dutch bank account, and the other is for subject who only have a foreign bank account. In both forms there are yellow cells that you have to fill in and white cells that you should not modify.
SUBJECT WITH DUTCH BANK ACCOUNT
File:Declaratie formulier proefpersonen IBAN v1.6.xlsx
1. At the top of the Declaratie formulier proefpersonen base’s form you have to modify the data (“datum”), inserting the data in which you are sending the form. Moreover, you have to write your name and surname in the cell labeled “naam proefleider”.
2. Then you can start to insert your subjects’ data:
- Initialen: Initial of the first name
- Tusservoegsels: needed just in case the subject has a suffix as “Van der” in his/her name. If not you can leave it empty.
- Achternaam: subject’s surname
- Straat and Nr: the street and the number where he/she is living
- Postcode
- Woonplaats: the city where she/he is living
- Betrag in euro: the amount of money that he/she earned during the experiment
- Datum proef: the date of the experiment
- BSN: burger service number or sofi number which is the social security number. In case the subject does not have it you can fill this cell with “000000000”
- Gebortedatum: date of birth of the subject
- BIC: the BIC is automatically generated. In case after inserting the entire IBAN the BIC is not generated it means that the IBAN is incorrect.
- IBAN: the entire IBAN which is normally written on the bank account’s card.
IMPORTANT: all the data have to be the one of the owner of the bank account. So, in case a subject is using a bank account of a friend or of a parent, he/she has to insert all the data of this person!!!
SUBJECT WITHOUT DUTCH BANK ACCOUNT
File:Declaratie formulier proefpersonen niet IBAN v1.6.xlsx
1. At the top of the Declaratie formulier proefpersonen niet IBAN v2’s form you have to modify the data (“boekingsdatum”), inserting the data in which you are sending the form. Moreover, you have to write your name and surname in the cell labeled “Naam proefleider”.
2. Then you can start to insert your subjects’ data:
- Initialen: Initial of the first name
- Tusservoegsels: needed just in case the subject has a suffix as “Van der” in his/her name. If not you can leave it empty.
- Achternaam: subject’s surname
- Straat and Nr: the street and the number where he/she is living
- Postcode
- Woonplaats: the city where she/he is living
- Betrag in euro: the amount of money that he/she earned during the experiment
- Datum proef: the date of the experiment
- BSN: burger service number or sofi number which is the social security number. In case the subject does not have it you can fill this cell with “000000000”
- Gebortedatum: date of birth of the subject
- BIC (SWIFT) number: the BIC is a code needed for a transfer in a foreign country. If the subject does not know the BIC by heart you can search it online, making sure to insert the right name of the bank and of the particular filial.
- Account number: here you can write either the account number or the entire IBAN.
- Bank Key, ABA are only needed for payment to the US. In all the other case they have to be empty.
IMPORTANT: all the data have to be the one of the owner of the bank account. So, in case a subject is using a bank account of a friend or of a parent, he/she has to insert all the data of this person!!!
WHAT TO DO WITH THESE FORMS??
At the end of the week you have to print these forms and ask to some of the allowed professor to sign them. Then, you have to scan the signed forms and send them to the finance department (both the excel and the pdf scanned version).
The professors who can sign these forms are: Jan Theeuwes, Chris Olivers and Mieke Donk.
The finance department email address: betalingsopdrachten.fsc@vu.nl
In case you have any trouble with the payment of some of the subjects, or in case some subjects is referring you that the payment has not been received after weeks, you can contact the service desk to ask information.
Here the Service Desk's contacts:
email: Servicedesk.fsc@vu.nl
phone number: 0205983478